Position Summary: The Purchasing Coordinator is responsible for the accurate and timely processing of equipment invoices across assigned branches. Key responsibilities include cross-referencing internal spreadsheets with rental portals, maintaining current and accurate equipment logs, and assisting with the resolution of invoice discrepancies and credit issues. This role also provides support to the Equipment Purchasing Agent and plays an important part in maintaining strong relationships with both vendors and internal branch teams. Additional administrative tasks may be assigned as needed to support departmental operations.

Essential Duties and Responsibilities:

• Work hours 40 hours a week – Monday – Friday. Possible overtime may be required from time to time based on workload and processing deadlines.
  • Work Performed: In the branch office. NOT A REMOTE POSITION.

Daily Functions:

• Review and process equipment invoices for assigned branches, ensuring accurate pricing and verifying that charges are correct to prevent overbilling.
• Follow up on outstanding credits and resolve invoice discrepancies in a timely manner.
• Monitor and work through vendor statements to maintain the current status in invoice processing.
• Verify that the equipment log aligns with the equipment portals to ensure accuracy and consistency.
• Serve as a backup to the Equipment Purchasing Agent when required.
• Distribute weekly equipment logs for all branches to ensure visibility and accuracy of rental and purchase activities.
• Build and maintain effective working relationships with vendors and branch staff to support efficient communication and issue resolution.
• All other duties as assigned

Skills/Qualifications: College degree desirable. Strong computer skills with proficiency in Excel, Word, and data entry. High energy yet the ability to focus on task at hand. Familiarity with invoice processing. Excellent communication skills, ability to manage multiple priorities and meet deadlines.

Work Environment/Working Conditions: Employee will work in a busy, informal, yet professional, office environment. The noise level is usually moderate but may be high while colleagues interact with vendors and other company employees. This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description.

Benefits:

• Paid Time Off (PTO)
• Retirement Plans
  • 401K Savings Plan
  • Employee Stock Ownership Plan (ESOP)
• Health Plan
• Dental Plan
• Vision Plan
• Flexible Expending Account for healthcare
• Long and Short Term Disability
• Life Insurance
• Advancement and growth opportunities
• Performance bonuses (Incentive program)

Why PWI?

At Precision Walls, Inc. our Company has a track record of hiring, developing, and promoting quality performers of excellent character. We offer our employees competitive wages, a fun TEAM working environment, career growth and advancement opportunities. Our Company invests in each employee to provide them with the resources to succeed, make a difference, and transform their careers. We do more than help build buildings, we help our employees build their own successful futures!

100% Employee Owned

As an employee-owned company, we are passionate and dedicated to working like owners and as a team to enhance the success of the company. We are proud to be able to share in the benefits of our success through our ESOP program.

We must ensure that no applicant for employment or employee of the EEOC is denied equal opportunity because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.

Military Friendly Employer
We value the knowledge, skills and abilities you acquired in the military. Whether you are an active serve member transitioning or a military spouse, we want you to consider a rewarding career.